San Mateo County Public Records

The reason why public records are so in demand is obvious from the information that these public records give to the public. Not only do these documents establish something, they are seen as the most reliable of documents that could be presented, hence, the reason why some official procedures require that if a document is going to be presented, as much as possible, it should be a public record. Practicality therefore, as well as the requirements of the law, had made the contents of the archives known as the San Mateo County Public Records available to the public at all times, subject to restrictions imposed by the law. Take, for example, a person who wishes to apply for a job, he would be required not only to prove his identity, hence, birth certificate, but sometimes, he would be asked to show his criminal past, if he has one, hence, arrest records, court records, and maybe even certification from both the sheriff’s office and other law enforcement agencies.

Public records are very important in the day to day handling of some government functions, hence, the reason why they are kept, but they are also being kept for reasons of posterity. This is the primary reason why a person could only request for a copy of public records rather than for the original itself. This fact brings into the fore two types of copies, informational copies and authorized copies. While both types contain the same information, informational copies and authorized copies are different in the sense that the former could not establish identity and the latter is not available to the general public. Also, note that informational copies and authorized copies actually apply only for vital records and not for non-vital records.

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Requesting for vital records may be done either through the county level, or the office of the clerk-recorder, or the state level, the California Department of Public Health. The procedure is substantially the same as the first step would be to fill up a form that could be downloaded either from the website of the department or the office. Once the form had been completed, including a notarized sworn statement in case of authorized copy requests, they must be sent to the office or the department for processing together with the required fee in the form of a money order. Note that sending cash via mail is frowned upon. Both the county level and the state level charge fees that range from twenty five dollars to fourteen dollars.

Non-vital records searches are slower as it would require actual presence of the searcher at the office of the clerk-recorder. Once there, however, and permission had been given, the searcher could just ask the clerk to do the search for him, presumably, this would be faster. Once the records had been located, copies could then be made, though the searcher must first pay for the copying fee which stands at one dollar per page.

Internet searches are now increasingly becoming more popular when it comes to searching for public records and it is not that difficult to see why. Online databases are faster and more efficient, in addition to being easier to use. They also provide the same information as the two offices mentioned above, often for no charge at all. Internet searches also have the added advantage of not requiring the searcher to leave his house or to fall in long lines before being entertained.

San Mateo County Clerk Of Court Public Records

To request for non-vital records at the county level, follow the given procedure

• – Visit the Office of the Clerk-Recorder and request permission to view the records there.
• – Once permission had been given, you could either do the search yourself or you may ask the clerk for assistance.
• – Either way, once the records had been located, ask the clerk to make copies for you.
• – You would be directed to the cashier where you would be asked to pay the required fee in accordance with the schedule of fees
• – You may also want to pay the certification fee at this time.
• – The cashier should issue you a receipt which you would have to show to the clerk making the copy.
• – Once the copying is done, the clerk would turn over the copy to you after checking your receipt.
• – You may now request for your copy to be certified.
• – If you have not paid the certification fee yet, you would have to return to the cashier to do so.