San Benito County Public Records

Often, something written is the best way to prove that something existed or happened. This is because it is presumed that what is written is harder to fake than what is just claimed orally. This is the same reason why records exists, and because of the importance of some events that had happened, these events are recorded using a form of document that, when completed, would be available to the public at all times, subject to certain restrictions. These documents are known as public documents, and in San Benito County, California, these records are known as the San Benito County Public Records.

There are a number of sources of public records, but these sources are classified into two traditional sources and one non-traditional source. The traditional sources are at the state level and at the county level. State level searches are limited as they could only provide vital records, but county level searches, while able to provide both vital and non-vital records, are limited in the sense that they could only provide records of events that had happened within their territorial jurisdiction. A final classification is for vital records, as copies are classified either as informational or authorized copies. Informational copies could not establish identity, but authorized copies are available only for a select number of people.

At the county level, the one office where all types of records, whether vital records or non-vital records, could be found would be the Office of the Clerk-Recorder. This is because the clerk-recorder is the official recorder of the county. It would not matter which county department or agency made the record, as long as it is a public record, the clerk-recorder must always have a copy of the same. At this level, both vital and non-vital records may be requested.

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Requests for vital records are started when the searcher downloads a form from the website of the clerk-recorder. The form is unique for every type of vital record that is being requested, so the searcher must note the form that is actually being downloaded. Attached to this form would be a blank statement that must be completed together with the actual form, though having the blank statement notarized is a requirement only if the searcher wishes to request for an authorized copy. The next step would be to determine the required fee and to make a money order payable to the clerk to correspond to the same. At this level, the fees range from twenty eight dollars to fifteen dollars. Once completed, all requirements must be sent to the office for processing and this could be done either by mail or by personal delivery.

Non-vital records searches at the office are done manually in the sense that the searcher would have to first go to the clerk and ask for permission to look into the archives. Once permission is given, the searcher may either search the records himself or he may ask a clerk to do it for him. Either way, once the record had been located, the searcher may then request for a copy of the same and such a copy would be made after the searcher had paid the required fee which is usually one dollar per page.

The non-traditional source of public records is the internet in the form of online databases. Easy to locate and even easier to use, these databases are not only faster and more efficient with their search, they are also almost always free to use and provide far more information than the ones available at the two offices mentioned above. As they are internet searches, they could be done from the comforts of the home of the searcher, which meant no lines, and no need to leave the home in order to conduct the search.

San Benito County Clerk Of Court Public Records

The procedure below relates to the procedure to request for non-vital records at the clerk-recorder office.

• – Visit the Office of the Clerk-Recorder and ask permission to view the archives from the clerk.
• – Once permission is given, you may either
• – Search the archive yourself for the record that you wish to locate.
• – Ask the clerk to do the search for you using the parameters that you have given.
• – Once the record had been located, you may request that a copy of the same be made.
• – You would be directed to the cashier where you would be asked to pay the required fee which is usually one dollar per page.
• – The cashier would issue you a receipt, which you must show to the clerk who would certify the same before making your copy.
• – Should you wish to have the copy certified, request for certification from the clerk.
• – You would be directed to the cashier once more where you would be asked to pay the required certification fee which is two dollars per document.
• – You would be issued a receipt which you must show to the clerk who would certify your copy.
• – Alternatively, you could pay the certification fee at the same time that you pay the copying fee.